Secure Data Management is the procedure of establishing standard practices and policies for the company to ensure the integrity and security of data over time. This can include things like restricting access to data by placing it behind passwords, using secure encryption tools and making sure that all logins require two-factor authentication. It is also about ensuring that the databases are set up with the best practices in mind to guard against attacks, prevent loss in the event of breaches and make it easier to determine which data has been compromised.
It’s important to keep in mind that this is a procedure and that companies should make it a top priority to adhere to the guidelines at all time or risk being held accountable for the consequences of being irresponsible with customer data. This could result in lawsuits and negative press, or losing customers who changed brands following a data breach.
Step 1 – Inventory all users and categorize them – This involves creating all of the groups of users that require interaction with the system, and specifying what their rights as a basic be. It doesn’t have to be a perfect science but it should be as specific and precise as you can.
After this, you’ll need to create an “chain of custody” for all interactions and changes to the data. This will assist in defending any future lawsuits, and provide peace of mind for customers who may be concerned about their personal information being shared with the wrong parties.